Corporate Accounts · Ottawa
Airport runs for visiting executives, cars for a board dinner, a chauffeur by the hour for a day of meetings: booked by your people, approved by your managers, invoiced on the cycle you choose.
How a Corporate Account Works
Your people book, your managers approve what needs approving, and finance receives one itemised invoice per cycle.
Tell us the company, the billing contact and who may book. Each team member signs in with their own login on the concierge, under the company account, and sees their own upcoming and past Journeys.
On the booking page or by phone, with the account attached: airport pickups with flight tracking, point-to-point Journeys, cars by the hour. Assistants book for executives and visitors by name, and the passenger receives the chauffeur's details.
Journeys above the limit you set wait for a manager's approval; everything else books straight through. On your cycle, weekly, every two weeks or monthly, one invoice lists every Journey: date, addresses, chauffeur, fare, gratuity and HST, each on its own line.
What Is on the Account
A per-Journey approval threshold, per-member budgets, and a choice of what happens when a budget is exceeded: a manager's approval, or the member paying the difference with a personal card.
Pay by card at booking, after the Journey, or on account. Account Journeys roll into one invoice per cycle, itemised per Journey with HST as its own line, so expense reports write themselves. How corporate accounts work.
A 15% gratuity for the chauffeur is added to every Journey and shown as its own line. Corporate accounts can arrange a different percentage with our office, and it rolls into the cycle invoice.
Every Journey has a confirmation and a receipt by email. On the concierge, each member sees their own upcoming and past Journeys, and the account manager sees the team.
What Companies Book
A known vehicle and a licensed, insured chauffeur, with the discretion our corporate Guests book us for.
Airport pickup with the flight tracked, the hotel, the office, the dinner and the flight home, all on one account. Airport transfers.
A car waiting outside when the evening ends, for your guests and for your own people.
Door to door, with the drive as working time. Ottawa to Montréal and Ottawa to Toronto.
A chauffeur on standby for a day of meetings across the city or a site visit in Kanata. Hourly chauffeur.
The Lincoln Navigator L carries six in captain's chairs with the luggage behind, so a team travels together.
No Guest is named and no visit is discussed. Privacy is the foundation the service is built on.
From the Blog
Why the Lincoln Navigator L joined the fleet, and what it changes for a team travelling together. More notes on travelling in and to Ottawa on the blog.
Corporate Accounts
Send us the company name, the billing contact and the people who may book, by the form on this page, by email or by phone. We set the account up and send each member their sign-in for the concierge, and your team can book from then on.
A Journey at or above the threshold you set waits for a manager's approval, requested by email; everything below it books straight through. If no manager answers within the window you set, the booking is released rather than left hanging.
On the cycle you choose, weekly, every two weeks or monthly, with two weeks as the default. One invoice lists every Journey on its own line: date, pickup and drop-off addresses, chauffeur, fare, gratuity and HST, with HST broken out for your accounting. Accounts can also pay by card at booking or after each Journey. Details: corporate accounts.
Yes. Enter the passenger's name and phone number when booking, with the flight number for an airport pickup. The passenger receives the chauffeur's details and the Journey bills to the account.
A 15% gratuity for the chauffeur is added to every Journey, calculated on the fare after any credits and before HST, and shown as its own line. Corporate accounts can arrange a different percentage with our office, and it rolls into the cycle invoice. Details: gratuity and tax.
Yes. Ottawa and Gatineau every day, Montréal, Toronto and Kingston door to door, and airport pickups at YOW, YUL, YYZ and YTZ with the flight tracked.
Yes. A member chooses at checkout whether a Journey goes to the company account or to a personal card, so a weekend booking never lands on the company invoice.
Full refund more than 24 hours before pickup. 50% refund between 24 hours and 1 hour before pickup. Within 1 hour of pickup the reservation is forfeit, unless an extraordinary circumstance is approved by our team. Full policy: /policies.
Open an Account
Tell us the company, the billing contact and roughly how your people travel. We set the account up, send each member their sign-in, and answer any question about approvals or invoicing first.
Also from Crown & Coach
Ottawa airport (YOW) car service with flight tracking and meet-and-greet on request.
A chauffeur and car on standby for meetings, errands or an evening out. Two-hour minimum.
Door to door between the two cities in about two hours, fare shown before you book.
The 416 and the 401 in a quiet cabin, four to five hours that are yours.
Ski weekends and summer escapes in the Laurentians, skis and luggage included.
The couple in the Lexus, the party in the Navigator, the car with you all day.
Non-emergency Journeys to clinics, hospitals and dialysis, with the car waiting by the hour.
Lexus LS460L for up to three Guests, Lincoln Navigator L for up to six.
Notes on travelling in and to Ottawa, written and reviewed by our team.
Ready?
Book a Journey at the top of the page, ask us to open an account, or call. Reservations are taken around the clock.